ems@chemicalsafety.com +1 (510) 594-1000

CERS Reporting

Seamless CERS Reporting and Filing

Chemical Safety’s CERS reporting software is a comprehensive program that allows companies of all sizes to identify, record and report their annual chemical inventories and related documentation quickly and hassle-free.

California Assembly Bill 2286 requires all regulated businesses and all regulated local government agencies (CUPAs) to use the internet to file Unified Program information which, up until now, has been filed via paper copy. This includes facility data regarding hazardous material regulatory activities, chemical inventories, underground and above-ground storage tanks, and hazardous waste generation. It also includes CUPA data such as inspections and enforcement actions.

With EMS-CERS businesses can easily record, update and report regulated chemical and related information in both paper and electronics formats using menus and one-click buttons with a program that is easy to learn and operate.

The Environmental Management Systems (EMS) software can be used to make the job of data collection and filing faster, easier and more accurate. It integrates daily chemical operations management with smart filtering to produce the basic chemical inventory report with just a couple of key clicks. Once the inventory report has been created, the next step is to click the button to convert it to a CERS-format upload file. Then, file it electronically from our integrated pull down menu.

EMS goes far beyond electronic filing. It is a guiding tool that helps retrieve, update, manage, validate and report facility and chemical information to CERS with a single click!

The EMS CERS module is virtually guaranteed to save you many hours of labor for data collection and submittal.

CERS Reporting Software

Import Inventory

This option imports the chemical inventory previously uploaded to the CERS Portal.

Track Chemical Inventory

Manage and update the chemical inventory at the EH&S level.  Verify that your inventory is correct for each location. Record any disposed/consumed chemicals. Add new chemical containers.

Validate Chemical Reference Data

View and modify chemical reference data such as density, EHS chemical designation, hazard class and fire codes. This data affects which chemicals are reported and how the quantities are reported.

Create Data Set of Reportable Chemicals

Run a “conversion” that will select all of the reportable chemicals for a specific year and facility for this report. The year is selected from the Inventory records. This process will create a new version that you can quickly print or export to a CERS-formatted Excel file.

Export Data to Excel

Export the HMBP data from a specific version of the report to an Excel file, so it can be sorted, grouped, and totaled as needed for verification.

Compare Data Set Against Previous Year

Compare two different versions of the report, and displays a report comparing the two versions.

Fill Out Facility and Business Info Forms

Enter data for the Business Owner/Operator and Business Activity forms. Each version of the report has its own set of these pages, so do a FIND for the version of the report you are working with, THEN add or edit the Business Owner/Operator and Business Activity data. You will be able to print these forms in hard copy.

Print Report

Prints the HMBP/CERS report in either the Matrix or Long (one chemical per page) format. We advise that you also print a copy to a PDF to keep for each year and each Facility.

Mail Report

This is only a reminder button.  If you are submitting the report in hard copy, be sure to mail it in time to reach your regulatory agency by the deadline.

NOTE: Check with your local regulatory agency even though you are filing electronically, some agencies are requiring a hard copy to be submitted as well.

Create Excel File for Electronic Submission

Export the data from the most recently created version of the report to an Excel file that is in CERS format and can be uploaded to the State CERS website.

Upload to CERS

Opens the California EPA CERS website, where you can login and upload the Excel file that you exported from EMS.

Import Reference Data from CERS

Use an Excel file that you exported from CERS to import MSDS Chemical Reference data to EMS. No EMS data will be deleted; only blank fields will be populated with CERS data from the imported file.

Report Center

Access the Reports Center to create and manage ad-hoc management reports. A wealth of data sources and tools is provided, granting total freedom in selecting and filtering the data required to drive your business.

Features & Benefits
  •     Chemical inventory Management
  •     Adhoc reports to validate data
  •     Conversion of all units to pounds
  •     Reporting thresholds
  •     Matrix or Long Report formats
  •     Business Owner & Activity
  •     Automatic Email Reminders
  •     Tools to compare submissions
  •     Audit Trails